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Chemical Inventory Management

About the Inventory

In order to comply with existing local, state, and federal hazardous materials regulations, all UCF laboratories are required to submit a complete chemical inventory to be entered into the university's chemical database. After the initial entry, each lab will be responsible for keeping their inventory records up to date. 

The UCF inventory software, Vertere Chemical Inventory Manager or ChIM,  allows for cradle-to-grave tracking on individual containers of chemicals. Each container will be labeled with a unique barcode. Laboratories will be able to add, edit, transfer, and dispose of chemicals in their inventories and search for chemicals located within their department or subgroup. The web-based interface is accessible on computers running on the university's intranet. 
 
To collect consistent information, please assign at least one member of your lab to attend training sessions on the use of the inventory software, and to coordinate inventory efforts. This person can start the inventory process by requesting bar code labels (see link below).

 

Using the ChIM Website

When you are ready to begin using the ChIM website, you may find the following PowerPoint presentations helpful.

Adding Inventory

Adding New Catalog Items

Transferring Inventory

Disposing of Inventory

If you need further assistance using the ChIM Website, please do not hesitate to contact EH&S (please list your lab number and email).

Frequently Asked Questions

General Questions

1.A - Why do we have to do this?

It is a legal requirement imposed by local, state, and federal hazardous material agencies.

1.B - Which chemicals have to be included in the inventory?

Any chemical that has an NFPA rating of 2 or higher must be included on your ChIM Inventory. You may include non-hazardous chemicals if you choose to, but you are not required to.

Excluded are: commercially available cleaning products, stock solutions and samples that have been prepared from an inventoried parent container, biohazardous materials, radioactive materials, and non-hazardous chemical products.

1.C - How often do we have to submit inventory?

The initial inventory worksheet must be submitted to Environmental Health & Safety so that we can create an account for you.

Once your account has been set up and you have access to your inventory, you will be responsible for adding/removing items to your inventory as you receive/consume them.

Each lab will be required to re-inventory their items to ensure that the database's information is accurate.

1.D - How do I get started?

First, you will need to request EH&S Barcode labels to identify each chemical container that you will be submitting to the database.
Once you have labeled all of your hazardous chemicals, you will need to complete and submit your ChIM Inventory Data Worksheet. For help with completing the worksheet, follow these instructions: Submitting Initial Inventory

If you have already submitted your initial worksheet, then you should have received a Username and Password from us. If you never received them, or if you can't remember your login information, please Contact EH&S to activate/reset your account.

1.E - How do I submit my initial inventory worksheet?

Follow these instructions: Submitting Initial Inventory

 

Questions about Using the ChIM Website

2.A - How does the ChIM website work?

You can find instructions on how to operate the ChIM website here

2.B - What is the difference between the "Catalog" and the "Inventory?"

The "Catalog" contains information for every single chemical container that has ever been entered into the system by any user.

Your "Inventory" contains the items that are specific to your laboratory. Most of the items that you will add to your inventory can be found in the Chemical Catalog.

2.C - How do I request the scanner to do my Re-Inventory?

Fill out the following form: Scanner Request Form

2.D - How do I use the barcode scanner?

Instructions for the SPT1800: Re-Inventory (SPT1800)

Instructions for the MC50: Re-Inventory (MC50)

2.E - How do I add a container that is already in the Catalog to my inventory?

Follow these instructions: Adding Inventory

2.F - How do I add a container that is NOT in the Catalog to my inventory?

Follow these instructions: Adding Catalog Items

Then you can add those chemicals using the normal "Adding Inventory" procedure

2.G - How do I move chemicals to another location?

Follow these instructions: Transferring Chemicals

2.H - How do I dispose of chemicals?

Follow these instructions: Disposing Chemicals