Chemical Inventory Management
About the Inventory
In efforts to maintain compliance with existing local, state, and federal
hazardous materials regulations, and in anticipation of new reporting
requirements under the Department of Homeland Security (DHS), all UCF
laboratories are required to submit a complete chemical inventory to be entered
into the university's chemical database.
The
UCF inventory software,
Chemical Inventory Manager or ChIM,
allows for
cradle-to-grave tracking on individual containers of chemicals. Each
container will be labeled with a unique barcode. Laboratories will be able
to add, edit, transfer, and dispose of chemicals in their inventories and search
for chemicals located within their department or subgroup. The web-based
interface is accessible on computers running on the university's intranet.
To collect consistent information, please assign at least one member of your lab to
attend training sessions on the use of the inventory software, and to coordinate
inventory efforts. This person can start the inventory process by
requesting bar code labels (see link below).
Taking the inventory
Complete building name, room number, principal investigator, and
date.
If your lab wishes to use sub-locations, list the name of the sub-location.
You can make as many sub-locations as your lab finds useful. At a minimum,
we recommended designating flammable cabinets as sub-locations.
Sub-location examples:
Flammable cabinet 1
Flammable cabinet 1, shelf 1
Refrigerator 2
Refrigerator 2, top shelf, box A
Barcode #
Your lab will be issued a supply of barcode labels to be placed on
individual containers. The barcodes should be positioned in a manner to
make re-inventory with a barcode scanner possible. Place the barcode in a
vertical position on smaller containers. Do not cover safety or
identification information on existing label. Put the barcode number in
the first column on the worksheet. If using sequential numbers, write
the first number in the series and use " to record the following numbers.
Chemical Name
List the chemical name exactly as it appears on the container label.
What to inventory
|
DO INCLUDE: |
DO NOT INCLUDE: |
|
All chemicals and chemical products (except those
listed at right). Examples are:
- Compressed gases (including liquefied gases)
- Flammable/ combustible liquids (e.g., alcohols,
solvents, lubricants, paints)
- Flammable solids
(e.g., magnesium, sodium,
organo-metallics)
- Oxidizers (i.e.,
concentrated mineral acids, bromates, chlorates, permanganates)
- Organic peroxides
(e.g., hydrogen peroxide (>8%), benzoyl peroxide)
- Poisons not
included in the above categories,
e.g.:
- biological toxins
- dyes, adhesives, etc.
- specimen solutions
- Corrosives (acids
or bases which are corrosive to the skin and other materials having a pH
of £
5.5 or ³
11.0)
- Controlled substances (DEA listed)
|
- Retail products used for routine household-like
activities (e.g. cleansers, dish soap)
- Working/stock solutions to be used in a short time
frame
- Radioactive materials
- Biohazardous materials
- Non-hazardous buffers
- Growth media
- Enzyme preparations
|
Vendor-list the supplier name from the
container label
Product #- list the product number or
catalog number, if available on label
CAS Code-
list the Chemical Abstracts Service number, if available on label
Container Size- list the container size
(500, 25, 4, etc.)
Unit of Measure- list the units
(g, l, gal, kg, ml, cc, lbs,)
Amount Left- OPTIONAL, allows for more
precise inventory tracking for lab purposes
Physical State- indicate whether gas,
liquid, or solid
Density- list density for liquids and
gases, if available on label
Submitting the
Inventory
Make a copy of the inventory worksheets for
your records. Contact
EH&S
(please list your lab number and email). At this time, EH&S will begin data entry of your inventory.
Accessing your
Inventory
After data entry is complete, you or your lab group will
be assigned a username and password, and will be directed to the
ChIM website.
