Instructions for Filing Automobile and
General Liability Insurance Claims
Automobile Accident Report is for accidents involving state vehicles or employees on official business, using their own vehicles. If the UCF driver is at fault there are two methods for the other party to recoup the cost of damages:
Subrogation Claim: The other party has their insurance company pay for the damages to their car. The insurance company will then submit a subrogate claim to the state for reimbursement. This is the fastest way to get a damaged auto repaired. The insurance rates are generally not raised because the company is being reimbursed the funds expended.
Direct claim to State: When the other party does not want to use their insurance company, a claim can be submitted through this office. The General Liability Loss Report and Letter of Notice will have to be done. The form, letter, police report, and any other supporting documentation will be sent to Risk Management. This process can take six to eight weeks.
General Liability Loss Report is for claims involving property damage, bodily injury, or any other accident where UCF is liable for the losses incurred. These claims are sent to the Division of Risk Management through this office.
Claim Forms: Complete the claim form in as much detail as possible. Be sure to sign and date in the space provided at the bottom of the form. Include all information relative to the claim, in particular, police or accident reports, photographs, witness statements, receipts, quotes, etc.
Letter of Notice: A Letter of Notice must be written to Risk Management at the address listed on the top of the claim form. This letter serves to validate the claim and the claim will not be processed until Risk Management receives the letter. The letter should be a brief statement explaining that a claim has been filed with UCF, and the reasons for submitting the claim.
Submittal of Claim: Return the completed claim form, and supporting documentation to Environmental Health & Safety Department, or Fax to (407) 823-0146. Keep copies for your records. Your claim will then be filed with the Florida Department of Financial Services, Division of Risk Management, Bureau of State Liability Claims. Florida State�s General Liability Insurance operates on a reimbursement basis. They will need to have receipts for expenditures
Environmental Health & Safety will assist people in submitting claims for reimbursement by the state. However, the decision to pay money from the State of Florida self insured trust funds rests with the Division of Risk Management. Claim forms may be obtained online, or from EH&S, located in Physical Plant, Room 102, +3500, or by calling (407) 823-6300.