The University insures automobile liability coverage through the State Risk Management Trust Fund, administered by the Florida Department of Financial Services, Division of Risk Management. For further information on the Universities’ Auto Liability policy, please click here. The Division in conjunction with the Florida Statutes, does require certain items be met before operating a University-owned vehicle or vehicle while on University business. The following outlines those requirements:

  1. It is the responsibility of the individual department, division, unit, etc. to confirm the validity of the driver’s license of the employee or volunteer. Only those with a valid license may operate a vehicle, per F.S. 322.03(1). The Florida Department of Highway Safety and Motor Vehicles provides a FREE website where this can be completed. Below is the link.

    Driver License Check

  2. Per F.S. 316.646, any person operating a vehicle, must carry proof of liability and personal injury protection insurance. Every University vehicle should have the current Auto Liability Certificate in the glove box or center console. Before operating the vehicle, the employee or volunteer does need to check to see if the Certificate is there and current. If not, it can be found under Insurance Certificates or the link below:

    Auto Liability Certificate adobe pdf document icon

  3. In addition to the Auto Liability Certificate, every University vehicle should also have the “Know Before You Go” pamphlet, which provides safety tips, instructions if you are involved in an automobile accident and phone numbers. Click on the link below to access the pamphlet.

    “Know Before You Go” Pamphlet adobe pdf document icon

Furthermore, any volunteers operating a University vehicle, for University business, must have completed the Volunteer Services Agreement. University vehicles can ONLY be used for University business and there is no coverage under the Auto Liability insurance for accidents involving University vehicles used for any other purpose than University business.

Also, special considerations must be contemplated when departments wish to rent a passenger van which exceed 9 occupants, including the driver. Below is a guideline describing our recommendation and concerns with passenger vans. As stated in the guideline, we do not recommend or advise departments to rent a passenger van which exceeds 9 occupants.

12 – 15 Passenger Van Guidelines adobe pdf document icon

If you have any questions, please contact EH&S Risk Management.




Risk Management

Main Phone: 407-823-6300
Fax: 407-823-0146

P.O. Box 163500
3540 Perseus Loop, Bldg. 16A Facilities and Safety
Orlando, FL 32816-3500

Blake LovvornRisk Management
Assistant Director

Olivia EscalonaRisk Management